Thank You Email After an Interview [2 ready samples] | Best Writing Tips

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Thank You Email After an Interview [2 ready samples] | Best Writing Tips

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Joanna Ryś

Sourcing Specialist

Joanna Ryś

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Average 5.0 (1 rate)

You did it – you got that interview and you nailed it! You have reason to be proud of yourself, so take a moment to pat yourself on the back. There you go.

Now, down to business. You may be a little surprised when I tell you that your job is not quite done yet, though you are most of the way there.

So what now, you ask? Well, it’s time to remind the recruiters you met earlier about your meeting — this is, after all, the last chance you’ll have to make an impression before they make a decision.

In this guide, you will find out whom to write, when to write them and what to say.

Let’s get started!

Why you should send a thank you e-mail after na interview

There are several good reasons to write a thank you e-mail after a job interview, the most basic of which is simply: it’s good manners.

There are more self-serving reasons, too. One is that writing such an e-mail will help you stand out, because not everyone will take the time to contact every recruiter they had an interview with.

This helps solidify your image as someone truly enthusiastic about the job — and responsible and courteous, to boot.

Another good reason to send a thank you e-mail is that it is a chance to once more reiterate why you are the right person for the job. Two more minutes to sell your strengths? Sounds like a good deal to me.

By now you can probably see why sending a thank you e-mail is a good idea.
Keep reading to find out how to go about it.

What needs to be in your thank you e-mail after interview

A thank you e-mail after interview is not supposed to be long, but rather a summary of the interview and a final opportunity to express your enthusiasm for working for the company.

For a good, easy to read letter, divvy it up into the following parts:

  1. The right subject line
    Make it clear right off the bat who is writing and what the email is about to make sure it gets opened and read.
  2. The personalized greeting
    You were definitely introduced at the beginning of the interview, so score points for personalization right off the bat by using the recruiter’s name.
  3. The thank you
    This little thing goes a long way. Recruiters sometimes interview dozens of candidates for one position, so their time is valuable, and this shows them you appreciate the time they spent with you.
  4. Referencing something discussed during the interview
    Mentioning something that came up before is a simple way of showing that this is not the same letter you sent to every other company you interviewed with. It also allows you to expand on something you said or add something you might have forgotten.
  5. Reiterating your enthusiasm about the position
    Make it clear to the recruiters that you are both well-suited for the position and are eager to get it. A couple of sentences should be more than enough.
  6. Inviting the recruiters to get in touch
    This is as simple as it sounds – let them know you are looking forward to hearing from them.
  7. The sign-off
    Something simple and courteous, like
    “Sincerely, <your name and surname>” will do just fine.

Simple, right?

Still not entirely confident? Don’t worry, we have examples 😄

Thank you e-mail after interview examples

Thank you e-mail after interview examples

Below you will find a sample thank you e-mail as well as a template that you can feel free to use. As you will soon see, it’s not that hard to write something concise and effective.

Sample Thank You Email After Interview

E-mail subject line: Retail Sales Assistant, Annette McCarthy – Thank you

Hi Jeremy,

I just wanted to say thank you for our conversation yesterday. It was really interesting to find out more about what Macy’s does, both in business and in charity. I was especially touched and impressed by the amount of prom dresses the company donated to underprivileged girls around the country – that must have made their day!

Working as a Retail Sales Associate at Macy’s would be the perfect way for me to put the skills I am learning at my college Sales class to good use. I am certain my enthusiasm, flexibility and sensitivity to customer needs will allow me to be an asset to your Retail Sales team.

I believe this career opportunity is an excellent match for my talents and I would be glad to have the opportunity to work for a company as successful and progressive as Macy’s.

I appreciate the time you took to interview me and I look forward to hearing from you on June 26. If you have any further questions, feel free to get in touch.

Sincerely, 
Annette McCarthy

Thank You Email After Interview template:

E-mail subject line: Thank you, [job title, your first name and last name -- Thank you]

Hi [Interviewer’s name],

I just wanted to take a moment to thank you for meeting me [day of meeting]. I really enjoyed our conversation and it was a pleasure to learn about [company name] and all of the work you do in [area of business].

Working as a [job title] for [company name] sounds like a great opportunity to develop, and development is always high on my list of priorities!

OPTIONAL: After our conversation, I did some thinking on what you said about [topic you discussed] and I believe my experience with [specific area] would be a real asset to your projects.

If you need any more information, feel free to contact me. I look forward to hearing from you on [date agreed on during interview].

Sincerely,
[your name and surname]

Thank you e-mail after interview — Do’s and don’ts

Thank you e-mail after interview — Do’s and don’ts

Before you send your thank you e-mail, take one last quick quick look at this list of do’s and don’ts to make sure you got everything right and avoided some of the most common pitfalls.

Do:

  • Send it within 24-48 hours
    You’re probably familiar with the expression, “Strike the iron while it’s hot”, and that’s what you need to do here. Sending a thank you e-mail soon after the interview will make sure they remember you.
  • Tailor your letter
    Stock, one-size-fits-all cover letters are a waste of the time of the person reading them. You have a few more minutes of their attention, so take advantage of that!

    A tailored thank you letter sent to each of the interviewers (yes, I said each!) will not only show them your genuine interest, but also help you stand out from the group of people that may well have been applying for that same job. 

  • Keep things short and sweet
    A post-interview thank you letter is not supposed to be an essay. You should have said what you had to say at the interview, meaning the letter should be a brief recap of said interview and a thank you for the recruiters’ time, end of story. 
  • Send it from the same e-mail address you sent your résumé from
    Mixing things up will just confuse everyone, and sending this e-mail is all about making your fitness for the position in question as clear as possible.

Don’t:

  • Get too familiar
    Just because you met and presumably had a nice conversation, doesn’t mean you are now buddies. Overly casual language and slang is inappropriate used with pretty much anyone you’ve just met, much less the person/people who will be making the decision whether to hire you or not.
     
  • Nag your interviewers
    I get that you are excited about the job and impatient to find out what decision the recruiters made, and probably when you can move into that cozy corner office. But nothing is more off-putting than a barrage of e-mails badgering the recipient for a reply. 

    The recruitment process is often a complex one, and nagging the interviewers is a terrible “strategy” that will definitely not get you hired. 

  • Bring up mistakes you made during the interview
    Even if you did screw up and say something tactless or downright incorrect, consider the situation a lesson learned and go on with your life. Don’t go out of your way to remind the recruiters what you said in an attempt to rectify your mistake.

    Move on, and chances are, everyone else will, too. Who knows, maybe they didn’t even notice!

  • Wait forever to send it
    Sending a thank you e-mail a few days or, heaven forbid, even weeks after the job interview might leave the recipient wondering which one of the 20 candidates he/she interviewed was you.

    Not to mention that the longer you wait, the bigger the chance the recruiters have already made a decision by the time you get around to sending it. And that kind of defeats the purpose of sending the thank you e-mail in the first place.

Got it? Good! Now let’s cross our fingers and send it. And when you get invited to the next stage, don’t worry – we’ll prepare for it together!

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Joanna Ryś

Joanna Ryś

Sourcing Specialist

Joanna Ryś

Sourcing Specialist

Joanna has 8 years of experience in the recruitment industry, and currently works as the Chief Strategist for Sourcing in the EMEA area at HAYS. Microsoft, Rolls Royce Aerospace, Abbott, AB Inbev are several companies from the...portfolio of clients with whom it has cooperated, and its tasks include defining strategies for obtaining candidates in Europe, independent management of recruitment tools, monitoring the rate of return on investment, implementing initiatives from the area of Employer Branding into processes recruitment and data analysis. Sharing knowledge and discussions about working with candidates is her passion, which is why she eagerly creates new training programs, conducts postgraduate classes, organizes workshops with students of Krakow universities, employees of her company and free students from various social organizations. Passionate about computer games and socioeconomic issues.